If you update a Supplier record after creating a Purchase Order, you can update existing Purchase Orders to reflect those changes.
Update PO Details allows you to update the following Supplier fields on a Purchase Order:
- Supplier Address Line 1
- Supplier Address Line 2
- Supplier Address line 3
- Supplier Address Town
- Supplier Address State
- Supplier Address Zip Code/Post Code
- Supplier Address Country
- Supplier Payment Terms
- Supplier Currency
- Raw Material "Actual Cost" (if Supplier Currency is changed)
Search for or identify the relevant Purchase Order from the List View, then click to open it.
Click on the Actions dropdown menu and select [Update PO Details].
A pop up window [Update Supplier Fields?] will appear with the following message;
All Supplier details will update with the current default information from this Supplier record. Are you sure you want to continue?
Click, [Yes, Update Supplier Details] to continue.
A window [Update Supplier Fields] will appear displaying all modified fields. Click OK to proceed.
The Purchase Order will update with the relevant changes. Click [Save] to confirm.
If the Supplier Currency is updated, two pop-up messages will appear. Follow these steps to complete the process:
Review the message regarding the impact on Actual Cost. Click [OK] to continue.
A second pop-up will display the specific currencies being updated. Click [OK] to confirm and finalise the changes.
The Actual Cost field will then update automatically. The Converted Cost is calculated using the Exchange Rate defined in your system settings.
For more information see, General Settings - Seasons & Exchange Rates.
